Document transfer in payroll organizations is a mission critical operation. A tremendous amount of data is produced daily and all of it needs to be kept secure with a clear audit trail. This is even more important when sending information outside the organization. Implementation has little control of messages sent outside the boundaries of a private network. Ensuring that the document is viewed by its intended recipient, or if it even reaches the recipient, is difficult if not impossible with conventional email. Paylocity recognizes the importance of data security to protect the information and assets of our clients and to comply with all Federal and State laws and regulations such as HIPAA, Sarbanes-Oxley, and Gramm-Leach-Bliley.
Email is the most prevalent method of business communications and yet the least secure. Prying eyes can intercept email passed through the Internet. As such, Paylocity is continuously working to develop data security tools, awareness and training throughout our organization.
Certain types of information can only be released to the subject of the information and to those at the client who have a legitimate need-to-know. This data includes:
The following types of information are generally available to the public but should be considered when sharing:
Paylocity has chosen to Biscom File
Delivery to ensure the safe and secure
transmission of client sensitive data. Biscom is an intelligent file
platform that enables a web-based method to send files, documents, and
securely while maintaining a complete transaction and audit trail of
deliveries. Benefits include:
Files of any size and type are securely stored to a specific Paylocity server, and email notifications are sent to recipients notifying them that a delivery is waiting.
Paylocity’s secure file works in three simple steps:
Below is a graphical representation of the process: